PCS Report - Dues Status:  Irma reported that the collections have slowed down.  There are still 8 people who need to bring their dues up to date.  We started out with 20 and so are doing fairly good at this time.  There are some owners who are on a payment plan with Peninsula Collection, so monies will be trickling in.    

SAPOA Bank Accounts:  Irma brought up that we need to transfer the bank accounts into one bank.  The checking account with Wells Fargo Bank (previously Pacific Northwest), now requires a larger balance kept in the account, to avoid monthly service charges.  It was decided at our last meeting to change to another bank.  Irma has looked around and First Federal Bank looks like the best place to put both of our accounts.  We discussed this and Everett made a motion that we accept First Federal Bank to put our accounts in and Kathleen seconded the motion.  It was passed unanimously.

 Boat Launch Lease:  Dave told us the Department of Natural Resources sent us a letter re: what we need to facilitate the lease and complete the lease agreement, we needed 3 items:  proof of insurance for 1 million dollars each occurrence and 2 million aggregate; also a lease payment of $282.10 a year; the third item was an assured bond for $4000.  Dave checked with several bonding agencies and the outlook was not good.  He then talked with the Department of Natural Resources.  They suggested setting up a separate account with $4000, drawing interest for the 15year period of time for the lease.  This is not really costing the board anything; it only takes $4000 out of the operating expenses and sets it aside ear marked for the lease.  The bank asked that we get the form from the Department of Natural Resources, which Dave has done, to set up this account at First Federal Bank.  We discussed which account to take the $4000 from and it was decided that it will come out of the Operating Budget.  Everett made a motion to set up a special savings account with $4000, Kathleen seconded and it was passed unanimously.

Mussel Beach Road Bids:  Dave met with Ken, from Clark Land, and John Dickenson from We Dig It, regarding the Mussel Beach Road project.  The bid came in at about $150,000, which is above our budget.  Dave and Ken asked John what could be changed to bring that bid figure down.  The suggestion was that the turn outs could be brought down to one from three; narrow the road to 11 feet instead of 12; stop the asphalt at the very spot where the road starts to level out at the bottom – which would take about $20,000 off of the bid.  This still did not bring the bid to where we needed it to be.  The ABS pipe would not have to be put down the west side, as that has a natural drainage.  It was discussed that we put catch basins every 100 feet on the right side to slow the water down.  This would substantially cut costs and may bring it within budget.  There are two issues on the table.  The longer we pursue engineering and design changes, and discussions of that nature, the more it is costing us with the engineers and the land people like Clark Land.  There is a limit to the funds we have of about $120,000.  It would be best not to go back to the property owners and ask for more money.  We also need to move soon on this as we may lose the opportunity to start the project and get it done this year.  Since we do not have a figure to go by we need to discuss if we want to keep pursuing the engineering aspects and the land aspects of the project with  Clark Land; do we want to try going on our own; do we want to make changes to bring it down within budget.  After a lot of discussion, the board, along with Sam Mrakovich, Ivan Harvard, Gary Ecklund, and Bob Zuehlsdorff from the Mussel Beach committee, decided that Dave would schedule 2 meetings:  one with the Beach Road Committee and interested parties, and one with Ken Clark.  

Plat 1 Architectural Rep.:  Everett reported that there has been no change.  SAPOA has not received any more letters.  Everett asked for a roster of names by Plat number, which Irma said she would get for him.

C.E.R.T.  Status:   Dan Abbott reported that the C.E.R.T. will be meeting on the 14th of July.  They will be covering communications, due to some of communication problems that arouse during their drill exercise.  Dan also mentioned that Leslie Farrell has come up with 20 new names of people that want to be trained.  These will be turned over to Bob Rhoads, the trainer, to set up a date for training.   .  

SAPOA Property Maintenance:  Everett reported that a property owner asked us to spray some Scotch Broom and to cut down one tree.  The Scotch Broom was sprayed.  The tree had been topped in the past and Everett recommended topping it again.  As the tree may be on county property, the property owner will contact the county to see if they will cut the tree down.  Kathleen made a motion that if the county does not cut the tree down, we would top it; Everett seconded the motion and it was passed unanimously.  

Board Vacancies:  Dave asked Lew Morello and Everett Stauffer if they would stay on the board for another 3 years.  Dave brought up that Kathleen may be going to work, which may limit her ability to act as Secretary.  Dave suggested to Kathleen that if she starts a job she remain the board and we switch duties around.  All of this will come up in the July meeting. 

2004 – 2005 Budget:  Dave gave each of the board members a copy of the proposed budget for 2004-2005.  Dave went over the budgets figures, some of which were raised, others remained the same; one was cut in half.  After some discussion, Everett made a motion we accept the budget and Dan seconded it.  It was passed unanimously.  Dave said that the ballot would be put together and sent out by the 25th of May so that we can receive them by the 25th of June and counting the ballots on the 26th of June.    

Attendees:  Leslie Farrell talked about the Greater Diamond Point area holding a community wide yard sale on June 26th from 9:00 am to 4:00 pm.  Bright colored balloons will be put on mail boxes so that everyone will know who the participants are.  Leslie encourages SAPOA to participate.  The proceeds from SAPOA member’s donations will go to C.E.R.T. for equipment and emergency supplies.  Dan Abbott can be contacted for additional information and answers at 582-3824.  The information regarding the yard sale will be put in the newsletter that will be coming out the last week in May, early part of June.

The SAPOA sign board was brought up.  Dave called the county and got 2 slightly different answers.  One was we could not exceed 6 square feet; the other answer was 36 square feet (6x6).  Hugh Heul suggested that we put up another support pole (away from the road) and put up a 6x6 foot square sign.