PCS Report - Dues Status:  Irma reported that since January we have collected $1,600 in past due dues.  Peninsula Collection Services has received full payments for 5 accounts, and there are a few accounts that have made partial payments, of which we received $1,424.82.  These amounts were included in the Treasurer’s Report.   There are still 29 property owners who are not up to date with their dues, and that includes the 2003-2004 dues.  There are 10 really delinquent payments still due.  We started out with 30 and are down to 10.  We were in the $9,000 dollar range of overdue dues and we are now down in the $4,000 range.  

Mussel Beach Road Bids:  The good news is we finally have $100,000 in the bank to apply towards the project; but the bad news is Dave Taney, Ivan Harvard and Bob Zuehlsdorff met at 2:30pm that day with a Clark Land contractor who had shown some interest, but had simply been too busy to get his bid in on time.  He indicated that he is still interested in doing a bid, and since our absolute goal is to get the process done, he promised he would get the bid process done and into us by Tuesday afternoon or Wednesday morning of this week.  We gave him an extension verbally through Clark Land and they will meet again Wednesday or Thursday of this week to go over that bid.  There is enough construction in this area of large enough size that we are not a big player in the scheme of things.  We need to do this project during the busiest time of the year June through September, before we get hit with the rains again.  As we don’t know what the bid is coming in, if it is over our $100,000, we may have to sit down and discuss ways of lowering the cost or how to pay for what may be due.  We are actually dealing with three different companies: Clark Land as the general contractor for this project, Lakeside for the paving and John Dickenson for the excavation and drainage.  There are ways we can cut our costs in regards to what we use for the drain pipe and how to change the flow of the drainage.  All of this will be discussed when they meet with John Dickenson and Clark Land later this week.  So far 85 people have prepaid their dues for 2004-2005, but we still have three quarters of the dues to come for 2004-2005 in September, which will help us to pay any monies that we may owe Clark Land for overseeing the project.  It was suggested that the board have a special meeting in about 2 weeks regarding the bid proposals.           

Boat Launch Lease:    Everett talked about the boat launch lease. The yearly fee for the boat launch would be $250, plus $32.10 tax, for a yearly total of $282.10.  The next thing they would like us to do is put up a financial security bond of $4000.  Also, we have to show them evidence  of insurance coverage in accordance with Section 10 of the lease, of 1 million per occurrence and 2 million annual aggregate, and property damage and builders risk.  We have the insurance and all we need to do is get a performance bond; submit that with a copy of the insurance with the check and Everett’s signature notarized by a public notary.  Then we will get it back.  There is some other language in the lease that people may want to look at.  The lease will be given to Jan to look over, as most of it reads like we are a big Marina; but it is a 15 year lease, with a clause saying they can raise the rent over a 4 year period.  The government is trying to get a new category into effect for associations who are also in the same condition that we are in, as we are not a big marina.  Also, the lease agreement said that the survey that needs to be done in the next few years, which is another $2 to $4 thousand dollars.  We have got 5 years to get it done.  They did tell us that Diamond Point will be coming up for their lease in about 2 or 3 years and maybe we can have one outfit come in and do the survey for both places and save us a couple of bucks.  

Plat 1 Architectural Rep.:  Everett reported that Mr. Ramsey had volunteered and we sent out 82 ballots.  The bad news is that we only got 40 back and we need 42 ballots with a yes vote in order to elect Mr. Ramsey as the Architectural Rep.  At this time the ballots have not been opened, so it is unknown how many are yes and no’s.  Since there is no cutoff on when they need to come in, Everett and Steve Ramsey will knock on doors and see if we can get the required amount of ballots in so they can be counted.

C.E.R.T.  Status:   Dan Abbott reported that we have 19 active members and we had our first C.E.R.T. exercise this past Saturday, April 17th.  All in all it went well, with a few glitches; but that is why we train to help alleviate those glitches.  There were many volunteers who played the injured in different scenarios.  Dan said that they are always looking for more volunteers to be trained.  Two representatives from the Diamond Point area have a list of 7 people who would like to be trained, and we have about 3 more here in Sunshine Acres.  We do need 15 people to start a class.  We want to get people who live all over the Miller Peninsula to get involved, so that if we ever have a disaster of any kind, we will have enough people trained to help themselves and their neighbors until we can get outside help.  The outside help may take a few days to a couple of weeks to be able to reach us, depending on the disaster.  There were 2 teams from Sequim that also came out to help us.  We are also trying to put a disaster preparedness plan committee together.  We still need a few more people to help on this committee.  We are awaiting the new County plan that should be forth coming in about a month, so that we can have that to work with and go forward from that point.  We would like to hear from the Diamond Airport Association to join the committee, as we have to rely on them heavily to fly supplies in or people out.  

SAPOA Web Site:  Dave Taney mentioned that the Diamond Point Airport Association has been added to the website.  There is a copy of their officers and a little slide show of airport days.  There is also a counter on the site that tells us how many people have logged into the site, and so far we have had 520 log-ins; so, people are using it.  When people have called regarding buying of property we were able to let them know about the site and how they could get a lot of information there, including copies of the minutes from our meetings, what utilities are available for our area, and other information about the different plat representatives and rules and regulations.  We have also been receiving emails from property owners and perspective owners or businesses.  If any one has an item that needs to be put on the site, please feel free to contact me.  

Election of Directors:  Dave brought up that Lew Morello and Everett Stauffer’s terms on the board are up the end of August, 2004.  Dave has asked them to think about if they want to put their names back in for another 3 year term or step down at the end of this term.

Annual Meeting Schedule:  Dave announced that the Annual Meeting is scheduled for July 10th, with a potluck prior to the meeting at 12:00pm and the meeting to start at 1:00pm.  The meeting this year is a little earlier than we usually have it, but there are many festivals coming up and we want to get our meeting in before all of that happens.  Consensus of the board is that we would like an agenda item for the annual meeting for a by-laws committee be put together to bring them up to date.  

 Maint. SAPOA Property:  Dave received a phone call from a property owner in Plat 6 wanting to know why we had not done anything to eliminate the Scotch Broom and weeds on the lot at the corner of Discovery View Drive and Diamond Point Road.  This is a commonly owned property by SAPOA.  The property owner would like us to take care of this due to his allergies.  Everett and Steve will spraying the Scotch Broom by the Detention Pond and will go by this common lot and also spray the Scotch Broom there.  The property owner also wanted us to cut down a 20 foot pine tree that is blocking his view, or could he just cut it down.  This will not be done by us nor will we allow him to do so.  As the tree was not planted (grew on its own) and it does not impede aircraft, it needs to left alone.  

Comments:  Irma brought up that Pacific Bank, where we have our general account, will now be known as the Wells Fargo Bank.  There will also be some changes regarding amount of monies that need to be kept in the account is $5000 minimum so that we don’t have to pay any monthly fee.  There is also an account we could get with a minimum of $3000.  Dave mentioned that maybe we should check into other banks to see how they work, and possibly combining the Beach Road account and the general account in one bank instead of two.  Dave asked Irma to shop around and see if we can find a better deal at another bank.

Dan brought up that we need a new fire house.  If we have another earthquake, the one we have will no longer be standing.  He also said that if we go through the 3 organizations that we have here on the peninsula, we could see what it would cost to build another fire house, with a community center involved, we might be able to get something going.  In the last 5 years we have more than doubled in population on the peninsula and that could be a selling point for a new firehouse.  Also, we could possibly get a pumper if we had another bay.  

Everett brought up that Dennis Allen passed away last week and his funeral was last Friday.  There will be a celebration of his life at his home here on April 30th, from 5 to 8 pm.  If you wish to bring wine or champagne, bring something that Dennis would like.  If you wish to bring food let Christine or Andrew know so that they can plan accordingly.  Their emails are: amalen55@yahoo.com (Andrew, oldest son); Christine’s is Alllendc4@msn.com.   

Attendees:  Hugh Heul and Leslie Farrell introduced themselves.  They had started a water committee that has allowed them to integrate 5 neighborhoods that never spoke to one another before.  They called it Diamond Point Water Committee.  Through the C.E.R.T. we found out that there is also another beach club called First Edition.  What they were here to propose is if they could help build with SAPOA a larger reader board sign, with more letters, and maybe call it Greater Diamond Point.  Then SAPOA and the 2 different beach clubs could put up when they would be having a meeting or special event.  The board agreed with the stipulation that we sit down and make some guidelines for all of us to follow.  The county will need to be contacted to see how large a sign we would be allowed to have, so it would not encroach on their right away.