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SAPOA |
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October 23, 2006 Board Meeting |
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SUNSHINE ACRES PROPERTY OWNERS ASSOCIATION BOARD MEETING October 23, 2006
Call to Order: The meeting was called to order by President Gary Getch at 7:00 pm, at the Diamond Point Fire Station. A quorum was present with 5 Board members (Gary Getch, Jim Wilson, Barry Olson, Annemarie Montera and Kim Jacobs) in attendance.
Gary Getch stated that Edie Preston had resigned her position so there were now 2 vacancies on the board. Keith DeStefano and Ben Schrenzel have volunteered to fill those vacancies. Jim Wilson moved to appoint Keith and Ben to the positions of Directors to fill the vacancies. The motion was seconded and carried. Gary invited Ben Schrenzel to sit at the table. Keith DeStefano was not in attendance.
John Moore, who works with the ham operators at the fire station, gave a presentation on the new Tsunami Siren to be put in place at the fire station. John also reported that there will be a 5-minute long siren test on November 7, 2006. He also addressed improved emergency communications in radio station 1490 and the Reverse 911 System that is being put into place.
Minutes: Kim Jacobs presented the minutes from the September 11, 2006 Board Meeting and asked if there were any corrections. Annemarie Montera moved to accept the minutes as written; the motion was seconded and carried. Kim then presented the minutes of the September 24, 2006 Special Board Meeting and asked if there were any corrections. Annemarie moved to accept the minutes as written; the motion was seconded and carried.
Treasurer's Report: Annemarie Montera presented the Treasurer’s Report as of October 15, 2006. In addition, Annemarie presented a Beach road Project Analysis and Projection as of 10/15/06. Kim Jacobs moved to accept the Treasurer’s Report as presented; the motion was seconded and carried. Delinquent Dues: There was discussion about ongoing delinquent dues. Annemarie will write letters to delinquent homeowners who have not yet been turned over to collection.
Written/Oral Communications: Gary Getch stated that we received a letter from David Johnson, the attorney who is handling the Olympic Excavation lawsuit that stated the attorney for Olympic Excavation has withdrawn.
SAPOA By-Laws Committee: Gary Getch stated he had several names of people who have volunteered to be on the Committee; Dave Rodgers, Annemarie Montera, Jim Martin, Ben Schrenzel. Vicki Taney volunteered from the floor.
Mussel Beach Road Advisory Committee: Gary stated that Jim Wilson is on that committee, and that Jim Conquest and Keith DeStefano have also volunteered.
Jim Wilson moved to appoint the above named volunteers to the committees as stated above; the motion was seconded and carried.
Mussel Beach Road Status: Jim Wilson reported that the recommendations made by Jay Peterson, Engineer, have been done. Re-inspection was done by Jay Peterson and everything was accepted. Jay Peterson, in turn, wrote a letter to Clallam County Planning Department that everything is complete and accepted. The only thing we have ahead of us now is the bid and the paving and the maintenance. It was decided that the gate would be locked for the winter and the road closed to vehicle traffic, including motorcycles, after the meeting. Gary stated he would like to direct the Beach Road Advisory Committee to start looking into bids.
Insurance Policies: Gary stated that we have paid insurance premiums for this year. There was discussion about whether we could stay within the existing budget carried over from 2005-2006, or if a revised budget for 2006-2007 should be initiated.
County Response re Lot 28: Gary Getch stated that we have a response from the County to SAPOA’s Request for Determination of Buildability, Lot 28. The question was posed fairly narrowly. I called Mr. Emery and talked to him and basically he said because it is platted and zoned correctly, it could be built on, with a disclaimer.
Gary said that, according to the minutes of May 15, 2006, this whole issue was tabled by the board. According to Robert’s Rules of Order, when a Board is dissolved, anything in the past is not applicable to the new board. So this board doesn’t have to address this right now. It can be re-raised at a general meeting, if the general membership wants to raise it. Barry Olson stated “it should be brought up at the general meeting”.
DPAA Resolution Proposal: Gary distributed a Resolution Concerning Lot 28, Block X, Sunshine Acres, Division 6, to the Sunshine Acres Property Owners Association From the Diamond Point Airport Association, with supporting documentation, that Ernie Hansen, President of Diamond Point Airport Association, had requested be presented. The Resolution requests a Plat alteration from Clallam County Department of Community Development to join Lot 28 and the adjacent recreation lot into one recreation lot. Ernie Hansen stated that this resolution had been voted on and passed by the general membership of DPAA. Ernie also presented an Affidavit from Helen Dent stating the circumstances of the deeding of Lot 28 to SAPOA. Gary suggested the information be made available to the general membership and that further discussion be at a general meeting.
Barry Olson stated: I’m on the 4th paragraph about the recreation development. It says 2 potentials. I’m looking for absolutely a safety (unintelligible), not potentials. You could hit somebody driving down the road too. That’s very possible. I’m looking for somebody to tell me, whether it’s FAA or the County or …. We need a surveyor to survey that and that’s a decision the board will have to make if we ever get that far to do that. That’s all most of us are looking for, is just what is the real risk.
Anonymous Correspondence: Gary Getch stated that the board had received 3 anonymous letters; that the board doesn’t accept anonymous letters, but will address issues that are brought before it with names and addresses.
January Semi-Annual Meeting: The meeting will be scheduled January 28, 2006 at 1:00 pm, with coffee and refreshments.
Detention Pond: Everett Stauffer reported his on-going maintenance of the detention pond.
Architectural Committees: Everett clarified the requirements for the Architectural Committee for each of the plats. Plat 1 needs an Architectural Representative and the Industrial Plat needs an Architectural Representative and 2 at-large representatives plus SAPOA’s Representative (which is currently Everett).
Jim Wilson moved to adjourn the meeting; the motion was seconded and approved and the meeting was adjourned at 8:23 pm.
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