|
SAPOA |
|
January 28, 2007 Semi-Annual Membership Meeting |
|
SUNSHINE ACRES PROPERTY OWNERS ASSOCIATION SEMI-ANNUAL MEETING JANUARY 28, 2007
The Semi-Annual Meeting of Sunshine Acres Property Owners Association was held Sunday, January 28, 2007, at Gardiner Community Center. A quorum was established with 73 of the 345 paid members in attendance, including six board members. Secretary Pro Tem Kim Jacobs was present. President Gary Getch called the meeting to order at 1:05 pm.
Deer Problem Presentation: Gary Getch turned the meeting over to Dan Brinson, Anita McMillan and Win Miller, representing the State of Washington Department of Fish and Wildlife, who gave a presentation on the issues surrounding the deer population in this area, followed by a question and answer period.
Gary moved the Miller Park Report and Discussion on the agenda from new business to the top of the meeting as an informational subject.
Underground Wiring Issue: Gary Getch stated that in response to an inquiry from an attendee at a board meeting, he had contacted PUD about the possibility of running underground wiring to Diamond Point. PUD said that the cost would be 2.7 to 6.7 million dollars. PUD suggested that the homeowners could form a local utility district, borrowing the money at 3 to 4% interest and repaying it over a period of years. Gary had a packet from PUD that he made available to anyone who wanted to investigate that possibility.
Miller Park Report and Discussion: Gary Getch briefly discussed the last meeting he attended, and said that when they get down to talking about where the road is going to be, we’re going to need everybody down there to state our position. Gary turned the meeting over to Dave Taney.
Dave Taney reported on the progress of the three public meetings that have been held so far, stating that they have been discussion only, “nothing in concrete.” The next public meeting hasn’t been announced yet but will probably be in June or July, and Dave advised that everyone watch the local newspapers for the actual date. The meeting will be held in Carrie Blake Park. Dave said that the funding is in place and master planning will start at that summer meeting.
Dave invited anyone who has an issue about the park to call him. He further stated that Peter Herzog is the Planner in charge of this project in Olympia; he has an email site and is looking for input from people on the Peninsula particularly. His email is miller.peninsula.planning@parks.wa.gov. Peter would love to hear from anybody and everybody on the Peninsula.
Introduction to New Board: President Gary Getch introduced himself and the new board members: Vice President Jim Wilson, Treasurer Annemarie Montera, Kim Jacobs, Secretary Pro Tem; and Directors Barry Olson, Keith DeStefano, and Ben Schrenzel.
Call for Volunteer Board Member/Secretary Position: Gary stated that we need a volunteer for the Secretary’s position. There were none. Gary said to keep it in mind and that you can contact any of us.
Minutes: Kim Jacobs presented the minutes of the July 22, 2006 Annual Meeting, stating that copies are on the table and on the website, and asked if there were any corrections. There were no corrections. Everett Stauffer made a motion to accept the minutes; the motion was seconded and passed.
Treasurer's Reports: Audits – 2004/2005 and 2005/2006: Annemarie Montera said that copies of the 2004/2005 audit and the 2005/2006 audit are available on the table, stating that she completed the audits before she took over doing any of the books, and that the audits had been presented to and approved by the Board.
Fiscal Year to Date: Annemarie presented the Semi-annual Treasurer's Report through January 28, 2007; copies are available on the table. She reported that there are 69 delinquent dues outstanding; 2 of those have made arrangements to make payments. Of the 69 delinquent accounts, 13 are delinquent more than the current year. Annemarie said that technically, according to Robert’s Rules (of Order), there isn’t a vote on the Treasurer’s Report. It is a report to you that goes for review by the audit committee at the end of the year.
Budget Report: Annemarie made available a 2006 – 2007 Budget Worksheet, and said that we are going to have to look at increasing dues in the 2008-2009 fiscal year.
Thanks to Volunteers: Gary Getch said that anyone who drives around early in the morning sees two people picking up trash. A special thanks to Steve Sahnow and Ev Stauffer for doing that. (Applause). Gary thanked Kim, who volunteered to step into the Secretary position almost a year ago. Circumstances force her to resign. And also I want to thank, this whole board is basically volunteers. There was no competition in the election. We’re just struggling up here and trying to do our best. (Applause).
Mussel Beach Road Project: Jim Wilson reported on the status of the Mussel Beach Road project. Attendee Bill Andrew stated that it had been mentioned at the last board meeting that that some of the drainage pipe under the culvert isn’t draining, and asked if it is working now. After some discussion, Jim said this is an issue we’re looking at and that will be taken care of before paving. Detention Pond: Everett Stauffer stated that a minor repair is needed at the lower end of the suction pipes to stabilize the PVC pipe to keep it from vibrating. He reported that right now both pumps are pumping fine.
Old Business
Olympic Excavation Lawsuit Update: Gary Getch reported that on October 10, 2006, Olympic Excavation dismissed their lawyer. Gary said he called our attorney at that time and he said just wait it out and see what happens because it could go off the court calendar sometime soon. On January 7, 2007, we got a letter from Olympic Excavation asking for a meeting to sit down and negotiate with us and try to work this out. Discussion followed, with no action being taken.
Tabling of Lot 28/DPAA Resolution: Gary Getch stated that DPAA had submitted a resolution to the SAPOA board about Lot 28. After a lot of discussion at the last board meeting, a motion was made and passed to stop all discussion of Lot 28. “So now we’ll open it up for discussion.” Barry Olson offered a resolution proposal to the membership. Gary objected. Bill Andrew moved “to hear what he has to say.” The motion was seconded. Barry started to present his proposal. A point of order was raised by an attendee that a motion was made. Gary called for the vote. Rick Tipton raised a point of order that Robert's Rules of Order require a discussion on a motion before a vote. Gary said go ahead and discuss it. Ernie Hansen made a point of order that he objects to this resolution, “We have a resolution before this body that has never been acted upon, and our resolution takes precedence. Before another main motion or another resolution can be introduced, you need to take some action on the resolution that we proposed to you. You didn‘t table our resolution, you tabled all discussion on Lot 28. If you‘re going to open the discussion on Lot 28, I would maintain that our motion is before you.” Bill Andrew objected because that was at a board action, not by the entire membership. After lengthy discussion and debate, Ernie Hansen withdrew his objection, but stated that “this isn’t proper.” An attendee asked if there was any objection that the facts of DPAA’s resolution be presented now, then have the second resolution be presented, maintaining the order of parliamentary procedure. Gary asked if there was any objection to that. Barry stated he had no objection. Neither resolution was presented. Discussion continued. Rick Tipton called for the Question. A vote was taken and the motion failed.
It was agreed that Barry Olson's resolution proposal would be put on the SAPOA website and that both DPAA's and Barry's resolution proposals would be presented to the membership in a newsletter, together with information and answers to questions raised regarding Lot 28.
During the discussion period above, Dave Taney gave a parcel listing of a home in Sunshine Acres to the Treasurer.
By-Laws Committee: Gary Getch stated that the By-Laws Committee is Ben Schrenzel, Annemarie Montera, Jim Martin, Dave Rodgers, Cecilia Eckerson and Vicky Taney. They are going to meet February 10, 2007, and they would like to have input. For those who are on-line, you can email suggestions to sapoasequim@olypen.com. You are encouraged to do that.
Social Committee Discussion: Gary said that we need a social committee so that we can have a potluck this summer.
Gary said that Barry mentioned he needed a committee to help with the Miller Park issues. Barry Olson clarified that that was for problem solving.
We’ll have more elections this summer; the nominating committee will be formed.
We’re still looking for a secretary.
Everett Stauffer moved to adjourn. The motion was seconded and passed. The meeting adjourned at 3:00 pm.
Respectfully submitted,
Marty Tipton
Prepared by Kim Jacobs Presented by Marty Tipton
|