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SAPOA |
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January 18, 2008 Special Board Meeting |
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MINUTES SPECIAL SAPOA BOARD MEETING January 18, 2008 Diamond Point Firehouse
The Board Meeting was called to order by President Gary Getch, at 2:00 p.m. on Friday, January 18, 2008, at the Diamond Point Fire Station. Present: Gary Getch, Jim Wilson, Annemarie Montera, Marty Tipton, Ben Schrenzel, Larry Reece and Everett Stauffer. There were three members of the Association in attendance as well.
Gary reported that this is a special board meeting to deal with the resignation of Keith DeStefano and the appointment of a new director, and to set the Agenda for the January general meeting of the Association.
Introduction of Board Members: Gary introduced all the board members in attendance.
Keith DeStefano Resignation: Gary received an e-mail from Keith on December 13, 2007, resigning from SAPOA. He was contacted to discuss why and he is just disgusted with everything and that he will just quit. Gary asked for a letter of resignation and he said that the e-mail would have to suffice for the resignation. He didn’t like the fact that the board didn’t have authority to enforce covenants, that the plats fought within themselves, and all the board can do is say settle it among yourselves. Annemarie stated that she had contacted him herself and he reiterated that it wasn’t the board issues so much as it was the covenant issues and that he had better things to do with his life.
We now have a vacancy and the person with the next highest votes at the last election was Everett Stauffer. Gary called Ev and asked if he would like to be appointed. Ev stated he would. Larry Reece made a motion to appoint Everett Stauffer to fill the vacancy left by Keith DeStefano. Motion seconded, no further discussion, motion passed.
Keith was the architectural rep for SAPOA and Ev was the alternate. Ev will take over as the architectural rep for SAPOA and we will have to appoint an alternate. Marty Tipton nominated Ben Schrenzel as alternate architectural rep. Motion seconded, no further discussion. Motion passed.
Agenda for January 26, 2008 Meeting:
Marty reported on the attached draft agenda to the board meeting agenda. The usual items will be there, introduction, minutes, etc.
Old Business will include: Mussel Beach Road, Proposed By-Law Changes, Architectural Reps for Plats, Covenant Updates by Plats. (A side discussion was had regarding the by-law proposals, the lawyer says the by-laws are very old and need to be totally rewritten. Gary will attempt to speak with him again before the general meeting.) Covenant updates by plats will be covered by the plat meeting held prior to the general meeting. The plat meeting will be held before the call-to-order of the general meeting. Annemarie and Marty will work on a map showing the plat areas to pass out at the meeting. Another side discussion on changes of covenants, percentage needed. Enforcement powers needed in favor of SAPOA. Neighbors are still going to have to handle things by themselves. The only enforcement SAPOA would have is after a court of law says a violation occurred and then put the lien on the homeowner at that time. SAPOA is not going to initiate the lawsuit. Further extensive discussion about should SAPOA have enforcement, should SAPOA not have enforcement powers. Are we too premature in having individual plat meetings at the general meeting. We will have an outline available at the general meeting for people to discuss: meet and greet your neighbors, does your plat need an architectural rep, do your covenants need rewriting? Ideally it would be great if each plat had a rep on the board. For the meet-and-greet for the plat meetings at the general meeting, a board member will moderate the plat meeting. Gary will attempt to call all the arch reps and encourage them to attend the general meeting.
Moderator Plat # Architectural Reps
Jim Wilson 1 Ben Schrenzel 2 Jim Martin Ev Stauffer 3 Larry Werner, Sam Mrakovich, Jim Martin Larry Reece 4 Irv Mortensen Marty Tipton 5 Annemarie Montera 6&7 Gary Getch Industrial
A copy of each plat’s covenants will be available and a copy of the plat map for everyone to review.
Further extensive discussion about what our by-laws and covenants provide to SAPOA. All the by-laws and covenants do is give us a legal recourse in the courts. But it is up to the homeowner to initiate the court action. For SAPOA as a group to take on the court action enforcement would mean higher dues and fees from all residents. A lot of our homeowners do not realize that. We can help mediate disputes, but that is all. Covenants need to be in some kind of order to help mediate.
Marty will have a small agenda for the plat meeting set up for all the moderators.
New Business will include: Ben Schrenzel asked if we could include in the newsletter a forum for help needed. Extensive discussion about helping out our neighbors if needed, neighbor to neighbor, not SAPOA involved. Can we have a list of people willing to help to pass on to people who ask for help (put this in the next newsletter)?
A newsletter editor is needed. Marty and Annemarie have been doing the last few.
The Board is supposed to give an executive summary at the general meeting of what occurred the past year. Discussion about asking the membership what goals they would like us to meet. It was reported that with the membership dues of $50 per year, we have only the funds to accomplish what we are supposed to: the common property upkeep, newsletter mailings, board and general meeting accommodations. We had two big accomplishments this past year: by-law rewrite and road paving. Short discussion on having social functions.
Groundrules: Members in attendance will be asked to state their name for the record, what plat they are from, so that the secretary can get accurate information for the record. Also, members who are not paid in their dues will not have the opportunity to vote.
Potluck: Annemarie will purchase the ham for the potluck.
Agenda completed.
Sign Design for Mussel Beach Road: Jim Wilson added an item to the sign about the leaves on the road being slick. He will have the sign printed next week and have it available at the general meeting. Discussion about having another sign at the bottom of the road stating the same thing. It would be good to have a second sign at the bottom for people who hike or boat in. Ev Stauffer has a pole we can use to add another sign to at the bottom if necessary. Jim went down the road today and the culverts need minor cleaning. The lock might need to be replaced; if so, it will be re-keyed to work with our keys.
Any questions from the audience: Mr. Baum thanked the board, it’s a tough job.
Ev Stauffer made a motion to adjourn. Seconded, no further discussion. Motion passed. Meeting adjourned at 2:50 p.m.
Respectfully submitted,
Martha A. Tipton
Martha A. Tipton Secretary |